Purchasing and Distribution Services
Purchasing and Distribution Services Coordinator
Melissa Ross (Missy)
Site Purchasing Specialist
Hours of operation:
Monday – Friday 7:30 AM-4:00 PM
The Purchasing division is responsible for purchasing goods and services for each customer in the most cost effective manner as well as compliance with all applicable State statutes and Board of Education policies.
Purchasing is responsible for processing bids. Bids will be advertised in the local newspapers and placed on the public purchase website (www.publicpurchase.com). Bids must be submitted by the vendor in a sealed envelope, unless otherwise stated. In addition to requesting bids, we provide oversight on request for proposals (RFP), and purchase orders excluding construction contracts.
We are interested in making sure all vendors have the opportunity to conduct business with us. If you are interested in doing business with the District and would like to be added to the approved bidder’s list, please complete a vendor request form.
The district is required by the State of Missouri to require vendors who provide a service to the district certify that they do not employ unauthorized aliens. The E-verification affidavit must be completed prior to the vendor providing services.
Certificate of Insurance (COI):
When it is necessary for an outside vendor to provide services on district property or district property is being used by an outside group, a COI must be provided in advance. A COI is a statement of liability coverage for any activity or service that may cause, whether directly or indirectly, an injury, illness, or damage to property in connection with the outside group or a vendor or their services. This may include for example utilizing district electrical or mechanical infrastructure or trainings and demonstrations that could ultimately cause injury or damage. Please see below the minimum requirements to be met if a COI is requested from a vendor or outside user group. You may find a complete list of the COIs already on file with the district by following the link posted below. The link includes name, insurance agent, or agency, policy dates, where the hard copy is located, and any additional information that is relevant to that vendor. Please contact Safety & Environmental Services with any questions or for additional information concerning COIs.
- At least $1,000,000 each occurrence, $2,000,000 total aggregate limit for general liability.
- At least $1,000,000 limit for automobile when applicable.
- Worker’s Compensation should be statutory and employer liability limit should be $500,000.
- The General Liability policy must name Lee’s Summit R-7 School District as an additional insured.
- The “Certificate Holder” field must read:
Lee’s Summit R-7 School District
301 NE Tudor Rd
Lee’s Summit, MO 64086
- Policy must contain a waiver of subrogation.
As safety and security is paramount to the creating and maintaining learning environments, it is a district requirement that all vendors who may come in contact with students provide proof of adequate background checks on any staff that may enter district property. Purchasing services will determine the type of background check for each vendor. Vendors must be approved by purchasing before services are rendered.